SCYA CLUB OF THE YEAR (COY) CRITERIA
(Revised for 2018 by a vote of the SCYA board in October 2017)
For clarification of COY criteria or to submit the name of your club’s COY Coordinator contact:
SCYA Director: Cleve and Sandy Hardaker 619-287-9995
Click to e-mail the Hardakers Click to e-mail Norie Martin
The Southern California Yachting Association (SCYA) sponsors a Yacht Club of the Year program for Member Clubs. The purpose of this award program is to promote the Corinthian Spirit in yachting, foster the exchange of information among yacht clubs, encourage civic involvement, and reward participation in SCYA activities.
There are three perpetual Trophies, one for each of the SCYA membership categories:
• Senior Membership
• Regular Membership
• Associate Membership
Each year, a trophy is awarded to the club in each of the membership categories that earns the most points during the year. The clubs awarded the Trophies are selected by the Club of the Year Committee based on the point system described below and presented by the outgoing SCYA Commodore. Points are accumulated from November 1st to October 31st of each year. Club of the Year awards will be presented at the annual Change of Command/General Membership Meeting the following January.
Maximum possible score for “Senior” Yacht Clubs is 92 Points.
Maximum possible score for “Regular” and “Associate” Yacht Clubs is 86 Points.
The COY Committee consists of the COY Chairperson(s), the Rear Commodore and at least one Staff Commodore and is the final authority to determine that criteria have been met.
1. Second Friday in December - Submit club Yearbook data to SCYA.
2. Second Saturday in January - Attend the SCYA change of command.
3. January 28th - Appoint club COY coordinator.
4. March 1st - Remit club dues to SCYA.
5. October 31st - Submit COY Binder.
Guidelines for a Club Submission:
• The format should be a three-ring binder with tabs for each criterion.
• The Club COY Coordinator should keep data and documentation current each month.
• The Club COY must provide complete and accurate data and supporting documentation (in chronological order) for each criterion to substantiate the points claimed. The COY Committee will not gather supporting documentation except where noted in the Criteria.
After scoring by the COY Committee, Clubs can pick up their binders at the annual Change of Command/General Membership Meeting in January. The binder records a valuable Club history for the year.
Criteria for earning points:
1) On-Time Dues and Yearbook Submission (A maximum of 4 points will be awarded.)
Membership in SCYA is beneficial to Member Clubs in a variety of ways. The SCYA Yearbook is used by reciprocal organizations to verify such membership. The point structure and requirements are to encourage Member Clubs to submit the information including delegate nominations for the SCYA Yearbook, and pay their dues on a timely basis. Submission of dues is required to maintain membership.
• 2 points will be awarded for complete submittal of SCYA Yearbook data on or before the second Friday in December.
• 2 points will be awarded for SCYA dues remitted in full before March 1st.
The SCYA Service Center will provide dues remittance and SCYA Yearbook data to the COY Committee.
2) Club Coordinator Appointment (1 point will be awarded.)
Each club is required to appoint a coordinator and notify the Club of the Year Committee of the coordinator’s name and means of contact as that person will be the focal point for information flow to and from the COY Committee. The COY Committee Chair(s) must receive the name and contact information for a club COY coordinator on or prior to January 28.
Please email the name and contact information of your club coordinator to the COY Committee chair.
3) Participation in the Midwinter Regatta (A maximum of 8 points will be awarded.)
Clubs will be awarded 1 point for each boat registered under their burgee and racing in the SCYA Midwinter Regatta. No boat’s registration may be credited to more than one club. The point structure and requirements reward member clubs that have yachts racing in the SCYA Midwinter Regatta.
4) Junior Program Sponsorship (Senior clubs can earn a maximum of 10 points; Regular and Associate clubs can earn a maximum of 8 points.)
The point structure and requirements reward Member Clubs that promote yachting through a viable Junior Program. Clubs with an active Junior Program that focuses on instruction for youths under 18 years of age will be awarded points as follows:
• 2 points – 10 or more participants
• Additional 4 points – 20 or more participants
• Additional 1 point if an instructor is certified by US Sailing
• Additional 1 point for every two scholarships awarded to participants in an instructional sailing program.
• The juniors must not be members of the yacht club at the time the scholarships are awarded.
• A maximum of 3 points will be awarded for Senior Clubs.
• A maximum of 1 point will be awarded for Associate and Regular Clubs.
Clubs must document data describing their Junior Program and its activities in their submission.
5) Regatta Hosting (A maximum of 4 points will be awarded.)
The point structure and requirements encourage Member Clubs to host championship caliber regattas. Clubs hosting the SCYA Midwinter Regatta, US Sailing and Area J championships, state, regional, national, or other regattas of championship caliber will be awarded 2 points for each such regatta.
Host clubs must provide documents to substantiate the regattas for which they wish to claim points in their submission. The Sailing Instructions, Notice of Race, an advertising flyer, club bulletin or a news release are examples of evidence needed to obtain points.
6) Club Racing Program (A maximum of 6 points will be awarded in this category.)
Clubs offering member regattas for closed course sailboat races. Race events will be awarded 1 point for each 5 events. An event consists of 1 or more individual races conducted on 1 or more days. Point-to-point race events will also be considered on an individual basis.
The point structure and requirements encourage Yacht Clubs to maintain structured programs to encourage racing for sail and powerboats. Programs should encourage members to race and learn with their peers.
Clubs must provide documents in their submission to substantiate the regattas they host for which they wish to claim points. The Sailing Instructions, Notice of Race, or club bulletins are examples.
7) Club Cruiser Navigation/Predicted Log Programs (up to 3 points will be awarded.)
A club may claim points if it hosts or co-hosts a contest or if any member participates in a Predicted Log/Cruiser Navigation contest organized by any SCYA club or regional organization.
Participation by club members as a contestant, an observer, timer or scrutinizer will be eligible for points. 1 point will be awarded for each contest in which a club member participates. In addition, if a club hosts or co-hosts a contest 1 point will be awarded.
The point structure and requirements promote Yacht Clubs to support Cruiser/Navigation and encourage members to learn navigation skills for sail and powerboats by racing and competing with experienced contestants and groups.
Documentation of the results of the contest showing the contestants name and club should be provided. In the case of member participation in a supporting role of the event, a register of participation signed by a contestant or organizing official should be provided. Clubs are to provide data on member participation.
8) Club Cruising Program (A maximum of 4 points will be awarded.)
The point structure and requirements reward Yacht Clubs that maintain an enjoyable Cruise program for their membership. Clubs maintaining a Cruising Program will be awarded 2 points for a minimum of 3 cruise events or 4 points for a minimum of 6 cruise events. An event may be sail or power. It shall include a total distance of at least ten nautical miles and an overnight stay. Cruises aboard commercial vessels will not be considered.
Clubs shall submit its calendar, notices in its monthly publication or club bulletins as examples of appropriate documentation.
9) Charitable activities (A maximum of 6 points will be awarded in the senior category. A maximum of 4 points will be awarded in the Regular and Associate categories.)
The point structure and requirements reward Yacht Clubs that support charitable activities. The proceeds of the activities must go to the charity with no net profit taken by any of the organizations associated with putting on the activity. Clubs will be awarded 2 points for monetary support of each charitable non-profit organization, or sponsorship of a charitable activity such as a cruise for the physically or mentally challenged.
Clubs must submit documentation such as an advertising bulletin, a flyer, or a news article.
10) Club Angling and Participation (up to 3 points will be awarded)
Club anglers’ participation: Awarded to a club for a member’s or club team’s registered participation in any fishing tournament organized or sponsored by any SCYA member club or association.
A “club team” consists of two or more club members participating in any capacity at their own club or other SCYA club or association. “Organized angling event” means a scheduled-in-advance event with structured criteria for entry and participation.
Clubs will be awarded 1 point for each separate angling event satisfactorily documented. A maximum of 3 points will be awarded in this category.
The Club of the Year coordinator submitting will include the names of each participant; affirm their membership status, the date(s) of the event(s), participants, and documentation of the event(s), such as flyer, calendar, article or other.
11) Community Service (A maximum of 8 points will be awarded in the Senior category. A maximum of 6 points will be awarded in the Regular and Associate Categories.)
Yacht Clubs that provide a community service will be awarded 2 points each for the support or sponsorship of community activities for organizations such as the Coast Guard Auxiliary, US Power Squadron, Scouting Organizations, other boating organizations or for hosting seminars.
Clubs must submit data such as published meeting notices, advertising bulletins, flyers, or news articles.
12) Clean Boating Program (A maximum of 3 points will be awarded.)
Yacht Clubs will be rewarded for promoting clean water through involvement, education and activities. Examples include qualification for the Clean Marinas program, hosting a Clean Boating seminar for members and the public, appointing a Clean Boating chair to attend at least one Clean Boating meeting a year, managing a program for used oil, hosting Coastal Cleanup, and having 10 or more members participate in a coastal cleanup day.
Clubs must submit data such as current Clean Marinas certification, published meeting notices, advertising bulletins, flyers, or news articles.
13) SCYA Participation (A maximum of 14 points will be awarded for this category.)
The point structure and requirements promote direct involvement in SCYA by encouraging Flag Officers, Delegates and Alternates to become engaged. Participation in SCYA by Member Clubs should increase when individual Member Club Delegates and alternates become more knowledgeable about SCYA. Points will be awarded to recognize attendance of Flag Officers or a Club’s Official Delegates that attend the SCYA Annual Meeting, the Installation Meeting, and Regular SCYA Meetings.
1 point is awarded for a Registered Delegate or Registered Alternate attending a regular SCYA meeting. 2 points will be awarded if the invitee(s) or designee(s) attends the SCYA Installation Meeting. No more than 2 points will be awarded per meeting.
The COY Committee will obtain documentation from the meeting attendance sign-in sheet at each meeting. **Flag Officers, Delegates and Alternates must sign in to receive club credit. **
14) SCYA Seminar attendance (A maximum of 6 points will be awarded in this category.)
The point structure and requirements encourage SCYA Member Yacht Clubs to become more knowledgeable on subjects related to the principles of safe boating. Points will be awarded for Club members’ attendance at SCYA seminars or a sanctioned local Harbor Association Seminars. 1 point per attendee, up to a maximum of 2 points per seminar may be awarded.
Seminars must be sanctioned by the committee and be available to all members of all yacht clubs. Examples of SCYA seminars are: SCYA Rear Commodore Seminar, SCYA Women's Boating Seminar, SCYA Club Membership, SCYA Club of the Year, SCYA Race
Management, SCYA Medical Emergencies Afloat, OCC-SCYA Safety at Sea, or the Racing Rules seminar.
The Club must provide copies of event sign-in sheets as provided by the seminar leaders.
**Attendees must sign in and note club affiliation for a club to receive credit. **
15) Club Opening Day Participation (up to 3 points will be awarded)
Club Opening Day participation: Club bridge officers are encouraged to participate in the opening day ceremonies of other SCYA member clubs. This section gives recognition to that participation by points in the Club of the Year competition.
Clubs will be awarded 1 point each, up to a total of 3 points, for six or more separate SCYA club opening days which are attended by at least one of the submitting club’s elected bridge officers. At least four of the six Opening Days attended must be to clubs in the jurisdiction of a Harbor Association other than that of the submitting club. Attendance at the submitting club’s own opening day will not be included. If the submitting club is not within the jurisdiction of a Harbor Association, then the six attended will be in areas consistent with the spirit of this section.
To further the fraternal contact between clubs, attendees should prepare their own register of attendance and seek to have the register signed by one of the host club officers.
Satisfactory documentation for points in this section will include the date of attendance, name of club hosting the Opening Day, the name and position of the bridge officer(s) attending, and including such other documentation as may be available such as the record roster, photo of sign-in sheet, or host officer’s card.
16) Yachting Association Memberships (A maximum of 4 points will be awarded.
The point structure and requirements encourage participation with other yachting organizations. Membership in yachting associations other than SCYA is encouraged. The United States Sailing Association (USSA) and local Harbor Associations provide services to member Clubs that enhance those from SCYA.
2 points will be awarded for Club membership in:
United States Sailing Association
Southern California Youth Yacht Racing Association Yacht Racing Union of Southern California Association of Santa Monica Bay Yacht Clubs Association of San Pedro Bay Yacht Clubs Association of Orange Coast Yacht Clubs
Southern California Cruiser Association San Diego Association of Yacht Clubs United Anglers of Southern California
Association of Santa Barbara Channel Yacht Clubs
Clubs can submit a copy of the roster from the yachting association. If the club is not listed in the roster, a photocopy of a canceled check for membership dues may be submitted.
17) Recreational Boaters of California (RBOC) Support (A maximum of 5 points will be awarded for RBOC contributions.)
Financial support for RBOC, a nonprofit legislative advocacy organization in behalf of all boaters in California, benefits all member Clubs. RBOC works directly with the California Legislature and state regulators to shape legislation and regulation affecting boaters and boating.
Points will be awarded to a Club for contributions of as follows:
• Senior Clubs $500 min 3 points; $1000 min additional 2 points.
• Regular Clubs $200 min 3 points; $400 min additional 2 points.
• Associate Clubs $100 min 3 points; $200 min additional 2 points.
Clubs must submit copies of cancelled checks made out to RBOC
In the event of a tie for COY the following shall be used to break any tie(s).
For each Commodore, Vice Commodore and Rear Commodore attending a regular SCYA membership meeting, the total COY points earned by a club will be increased by the sum of the following:
• Commodore – 0.005 times the club’s total points;
• Vice Commodore – 0.003 times the club’s total points; and
• Rear Commodore – 0.001 times the club’s total points.
The examples below use 80 as the clubs total points.
Commodore attends 2 meetings: 2 X 0.005 = 0.01
0.01 X 80 = 0.8
0.8 + 80 = 80.8 adjusted total points
Commodore attends 2 meetings and Vice one: Com 2 X 0.005 = 0.01
Vice 1 X 0.003 = 0.003
0.01 + 0.003 = 0.013
.013 X 80 = 1.04
1.04 + 80 = 81.04 adjusted total points
The COY Committee shall use the regular meeting sign in sheets as the sole source of confirming meeting attendance.
Clubs that get at least 80 percent of the points available will receive a “Commodore’s Award.”