For clarification of COY criteria or to submit the name of your club’s COY Coordinator contact:
SCYA Director: Cleve and Sandy Hardaker
The Southern California Yachting Association (SCYA) sponsors a Yacht Club of the Year program for Member Clubs. The purpose of this award program is to promote the Corinthian Spirit in yachting, foster the exchange of information among yacht clubs, encourage civic involvement and reward participation in SCYA activities.
There are three perpetual Trophies, one for each of the SCYA membership categories:
- Senior Membership
- Regular Membership
- Associate Membership
Each year a trophy is awarded to the club in each of the membership categories that earns the most points during the year. The clubs awarded the Trophies are selected by the Club of the Year Committee based on the point system described below and presented by the outgoing SCYA Commodore. Points are accumulated from November 1st to October 31st of each year. Club of the Year awards will be presented at the annual Change of Command/General Membership Meeting the following January.
Maximum possible score for “Senior” Yacht Clubs is 86 Points.
Maximum possible score for “Regular” and “Associate” Yacht Clubs is 80 Points.
The COY Committee consists of the COY Chairperson(s), the Rear Commodore and at least one Staff Commodore and is the final authority to determine that criteria have been met.
- Second Friday in December - Submit club Yearbook data to SCYA.
- Second Saturday in January - Attend the SCYA change of command.
- January 28th - Appoint club COY coordinator.
- March 1st - Remit club dues to SCYA.
- October 31st - Submit COY Binder.
Guidelines for a Club Submission
- The format should be a three-ring binder with tabs for each criterion.
- The Club COY Coordinator should keep data and documentation current each month.
- The Club COY must provide complete and accurate data and supporting documentation (in chronological order) for each criterion to substantiate the points claimed. The COY Committee will not gather supporting documentation except where noted in the Criteria.
After scoring by the COY Committee, Clubs can pick up their binders at the annual Change of Command/General Membership Meeting in January. The binder records a valuable Club history for the year.
Criteria for earning points:
1) On-Time Dues and Yearbook Submission (A maximum of 4 points will be awarded.)
Membership in SCYA is beneficial to Member Clubs in a variety of ways. The SCYA Yearbook is used by reciprocal organizations to verify such membership. The point structure and requirements are to encourage Member Clubs to submit the information including delegate nominations for the SCYA Yearbook, and pay their dues on a timely basis. Submission of dues is required to maintain membership.
- 2 points will be awarded for complete submittal of SCYA Yearbook data on or before the second Friday in December.
- 2 points will be awarded for SCYA dues remitted in full before March 1st. The SCYA Service Center will provide dues remittance and SCYA Yearbook data to the COY Committee.
2) Club Coordinator Appointment (1 point will be awarded.)
Each club is required to appoint a coordinator and notify the Club of the Year Committee of the coordinator’s name and means of contact as that person will be the focal point for information flow to and from the COY Committee. The COY Committee Chair(s) must receive the name and contact information for a club COY coordinator on or prior to January 28.
Please email the name and contact information of your club coordinator to the COY Committee chair.
3) Participation in the Midwinter Regatta (A maximum of 8 points will be awarded.)
Clubs will be awarded 1 point for each boat registered under their burgee and racing in the SCYA Midwinter Regatta. No boat’s registration may be credited to more than one club. The point structure and requirements reward member clubs that have yachts racing in the SCYA Midwinter Regatta.
4) Junior Program Sponsorship (Senior clubs can earn a maximum of 10 points; Regular and Associate clubs can earn a maximum of 8 points.)
The point structure and requirements reward Member Clubs that promote yachting through a viable Junior Program. Clubs with an active Junior Program that focuses on instruction for youths under 18 years of age will be awarded points as follows:
- 2 points – 10 or more participants
- Additional 4 points – 20 or more participants
- Additional 1 point if an instructor is certified by US Sailing
- Additional 1 point for every two scholarships awarded to participants in an instructional sailing program.
- The juniors must not be members of the yacht club at the time the scholarships are awarded.
- A maximum of 3 points will be awarded for Senior Clubs. A maximum of 1 point will be awarded for Associate and Regular Clubs.
Clubs must document data describing their Junior Program and its activities in their submission.
5) Regatta Hosting (A maximum of 4 points will be awarded.)
The point structure and requirements encourage Member Clubs to host championship caliber regattas. Clubs hosting the SCYA Midwinter Regatta, US Sailing and Area J championships, state, regional, national, or other regattas of championship caliber will be awarded 2 points for each such regatta.
Host clubs must provide documents to substantiate the regattas for which they wish to claim points in their submission. The Sailing Instructions, Notice of Race, an advertising flyer, club bulletin or a news release are examples of evidence needed to obtain points.
6) Club Racing Program (A maximum of 6 points will be awarded in this category.)
Clubs offering member regattas for closed course sailboat races. Race events will be awarded 1 point for each 5 events. An event consists of 1 or more individual races conducted on 1 or more days. Point-to-point race events will also be considered on an individual basis. The point structure and requirements encourage Yacht Clubs to maintain structured programs to encourage racing for sail and powerboats. Programs should encourage members to race and learn with their peers.
Clubs must provide documents in their submission to substantiate the regattas they host for which they wish to claim points. The Sailing Instructions, Notice of Race, or club bulletins are examples.
7) Club Cruiser Navigation/Predicted Log Programs (A maximum of 3 points will be awarded in this category.) Club participation in sanctioned PCYA, SCCA, SMBPF, SDCA & NACA Predicted Log/Cruiser race events(s) will be awarded 1 point for each with a minimum participation of 2 club boats per race. An event consists of 1 or more individual races conducted on 1 or more days. Point-to-point race events will be considered on an individual basis.
Clubs must submit documentation on member participation such as published entry lists or results.
8) Club Cruising Program (A maximum of 4 points will be awarded.)
The point structure and requirements reward Yacht Clubs that maintain an enjoyable Cruise program for their membership. Clubs maintaining a Cruising Program will be awarded 2 points for a minimum of 3 cruise events or 4 points for a minimum of 6 cruise events. An event may be sail or power. It shall include a total distance of at least ten nautical miles and an overnight stay. Cruises aboard commercial vessels will not be considered.
Clubs shall submit its calendar, notices in its monthly publication or club bulletins as examples of appropriate documentation.